Many intranets are structured around the organisational chart. It is well known that this method of grouping content is difficult for staff – they can’t find information if they don’t know who is responsible for it. However, it often seems too difficult to move from an organisational- based structure to a more intuitive topical structure.

Before moving to a better structure it is necessary to identify why the intranet is currently designed around the organisational chart, and address these issues first.

This article outlines 10 practical ways that an intranet can be improved incrementally without yet another redesign. Although some of the methods may require mini-projects to be set up within the intranet team, many of the methods can be applied alongside the team’s usual maintenance activities.